UNIVERSITE

U Concordia

UNIVERSITY

2 INTRODUCTION 2 MANDATE 3 STANDING COMMITTEES

STEERING COMMITTEE

ACADEMIC PLANNING AND PRIORITIES COMMITTEE (APPC) ACADEMIC PROGRAMS COMMITTEE (APC)

RESEARCH COMMITTEE

LIBRARY COMMITTEE

FINANCE COMMITTEE

SPECIAL GRADUATION AWARDS COMMITTEE DISTINGUISHED PROFESSOR EMERITUS COMMITTEE

2 Fri. COMPUT TEES

AD HOC COMMITTEE TO PROPOSE A CODE OF ETHICS

AD HOC COMMITTEE REGARDING THE BROADCASTING AND RECORDING OF SENATE MEETINGS

4 MEETINGS OF SENATE

GOVERNANCE REVIEW ACADEMIC PLAN

POLICY REVIEW

NEW GRADUATE PROGRAM STUDENT PROTEST

| MEMEPERSrIP

INTRODUCTION

Pursuant to the issuance of the report of the External Governance Review Committee (““EGRC’) in

June 2011, Senate adopted several resolutions to implement those recommendations specific to its

mandate and functioning, which included the filing of an annual report.

This report is intended to provide members of the Concordia community with information respecting the role and operations of Senate during the 2011/2012 academic year. Its content is in

keeping with the motion adopted by Senate at its meeting of December 9, 2011.

MANDATE

Senate is responsible for the academic governance of the University, including matters related to research, faculties, departments, libraries, programs and courses, academic standards, regulations, policies and procedures, and the granting of degrees, diplomas and certificates (excluding honorary

degrees). The functions and powers of Senate are listed in Section 13 of the By-Laws.

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

STANDING COMMIT TEES

The work of Senate is supported by its eight standing committees which regularly report to Senate and bring forward recommendations as required. A full description of each committee's composition

and mandate is included in the Membership and Functions of Senate Standing Committees.

STEERING COMMITTEE

Reviews Senate Agendas and ensures that the documentation forwarded to Senate is appropriate

and in a form permitting effective debate.

ACADEMIC PLANNING AND PRIORITIES COMMITTEE (APPC)

Studies and evaluates the implications of all proposals regarding academic development and

priorities, supports the academic planning function of the University and make reports and

recommendations to Senate on academic planning and academic priorities.

ACADEMIC PROGRAMS COMMITTEE (APC) Coordinates and makes recommendations to Senate regarding credit and non-credit curricula

programs and undergraduate academic regulations.

RESEARCH COMMITTEE Studies and makes recommendations to Senate concerning the development, administration,

guidelines and policies regarding research and the support thereof.

LIBRARY COMMITTEE Acts as an advisory body to the University Librarian and Senate in connection with library

objectives, policies, and budget and the development of Its services and collections.

FINANCE COMMITTEE

Analyzes the relevant operating and capital budgets to inform the Senate discussion thereof.

SPECIAL GRADUATION AWARDS COMMITTEE Solicits and reviews nominations and recommends recipients to Senate for the eight special

graduation awards.

DISTINGUISHED PROFESSOR EMERITUS COMMITTEE

Assesses and reviews nominations and recommends to Senate the awarding of the title of

Distinguished Professor Emeritus.

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

AD HO. COMPIIT TEES

Ad hoc committees are established from time to time to address issues falling outside of the mandate of the standing committees. Senate established two ad hoc committees during the 2011/2012 academic year:

AD HOC COMMITTEE TO PROPOSE A CODE OF ETHICS

Established by Senate in December 2011 in response to a recommendation of the External Governance Review Committee, the Ad Hoc Committee, comprised of five members of Senate, submitted a draft Code of Ethics to Senate in April 2012. A final version of the Code will be presented for approval in Fall 2012.

AD HOC COMMITTEE REGARDING THE BROADCASTING AND RECORDING OF SENATE MEETINGS

Further to concerns raised by Senators regarding the presence of roving cameras and unauthorized broadcasting during Senate meetings, Senate established this four-member Ad Hoc Committee in February 2012. A preliminary report was discussed at the May 2012 meeting. Formal guidelines will be proposed for approval in Fall 2012.

MEETINGS OF SENATE

Senate met eight times during the 2011/2012 academic year : - September 9, 2011

- October 7, 2011

ovember 4, 2011

- December 9, 2011

- January 20, 2012

- February 17, 2012

- April 20, 2012

ay 18, 2012

The summary and highlights of the main topics discussed during the year are

summarized hereinafter.

GOVERNANCE REVIEW

Pursuant to EGRC recommendations regarding the University’s governance structure, Senate extensively discussed those recommendations at its meeting of September 2011 as well as the report from the Board’s Ad Hoc Governance Review Committee which addressed the EGRC recommendations specific to the Board of Governors. Senate unanimously endorsed the EGRC report and recommendations in their entirety and urged the Board to participate in a joint Board/ Senate committee to review and make recommendations regarding modifications to the By-Laws

and consequential documents.

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

As aresult of this resolution, a Joint Board/Senate Committee was formed, comprising four members of the Board and four members of Senate. Save for one issue in relation to the undergraduate student representation on the Board, all issues raised by Senate regarding the changes to the By-Laws proposed by the Board's Ad Hoc Governance Review Committee were resolved to the satisfaction of both parties. It was also agreed that discussions be continued regarding bicameralism and the other recommendations contained in EGRC report which had not

yet been addressed. The Joint Board/Senate Committee report was received by the Board at its

meeting of September 28, 2011 and forwarded to Senate on that date.

Senate then focused on the EGRC recommendations pertaining to its operations and mandated the Academic Planning and Priorities Committee together with the four Senators appointed to the Joint Board/Senate Committee (“APPC/SJC’’), guided by views expressed by Senators, to propose recommendations regarding the implementation of the EGRC recommendations. This work

resulted in Senate approving the following revisions to its composition and operations effective for the 2012/2013 academic year:

‘revised composition of Senate, abolishing the position of Elected Speaker, to provide that Senate meetings be chaired by the President, and adding two part-time faculty members

appointed by the School of Extended Learning (as voting members) as well as two members of

the administrative and support staff (as non-voting members);

‘implementation of term limits for Senators;

‘revised mandate of Steering Committee to include meetings with the Executive Committee of

the Board to discuss matters of mutual concern;

‘implementation of a formal orientation session in the beginning of each academic year; ‘adoption of a Code of Ethics; and preparation of this annual report.

While Senate supported the reopening of the Charter as envisioned in the EGRC report, it was agreed that the timing of any such initiative should be left to the discretion of the President, working with the Board and Senate. In the meantime, discussions are ongoing at the Ad Hoc Committee

on Bicameralism, established by Steering Committee and the Board’s Governance and Ethics Committee and composed of two members of the former and one member of the latter. The objective of the Ad Hoc Committee on Bicameralism is to propose amendments to articles 36 and

63 the By-Laws containing wording acceptable to the Board and Senate.

ACADEMIC PLAN

In October 2011, Senators were provided the opportunity to discuss and provide feedback on the revised consultation draft of the 2011/2016 Academic Plan. This version of the plan took into

account over 400 pages of comments received in response to public consultation sessions, a round

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

of consultations with the Faculty and School Councils, the Libraries, the faculty associations, student groups as well as some departments and individuals. The draft plan and supporting documents had

been posted online since February 2011.

In response to the comments provided by Senators, further amendments were brought to the text of the Academic Plan which was presented for approval at the November 2011 Senate meeting. The plan, which identifies the University’s top academic priorities, was presented by the Provost

as well as some members of the Academic Plan Working Group as a roadmap for reaching our objectives, providing a series of measures that, once in place, will help to guide the University’s

academic mission.

A number of Senators were supportive of the plan, while others found that it failed to address the needs of students and asked that its approval be deferred. In the end, upon recommendation of the

Academic Planning and Priorities Committee, Senate voted to approve the 2011-2016 Academic

Plan and that Senate exercise oversight over its implementation. The Plan was approved by the

Board of Governors in January 2012.

Pursuant to the adoption of the Academic Plan, which calls for the establishment of an Academic

Plan Coordinating Committee, a majority of Senators agreed that regular reporting should be

provided on the development of the plan via a standing committee and that the Academic Plan Coordinating Committee be established as a standing committee of Senate. This matter was referred to the Academic Planning and Priorities Committee so that it draft a proposal to that

effect for presentation to Senate.

Further to discussions at Senate regarding the pros and cons of establishing a new standing committee of Senate and the possible overlapping with this new committee's mandate with that of

existing committees, a draft mandate for an Academic Plan Reporting Committee was presented

but referred back to the Academic Planning and Priorities Committee for revision closer to the

original motion approving the creation of the Academic Plan Coordinating Committee.

POLICY REVIEW In order to comply with the Tri-Agency Framework: Responsible Conduct of Research, released

in December 2011, the Research Committee presented a new policy, Policy for the Responsible

Conduct of Research (Policy VPRSG-12) and its related Procedures for the Inquiry and Investigation

of Allegations of Research Misconduct for Senate's approval at the May meeting.

As aresult of changes made to the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans, major revisions were approved by Senate at the May meeting with respect to

the Policy for the Ethical Review of Research Involving Human Participants (VRRGS-3) and the

institution of related Procedures for the Ethical Review of Research Involving Human Participants.

NEW GRADUATE PROGRAM While Senate approved numerous undergraduate curriculum changes and regulations as well as

numerous graduate curriculum changes throughout the year, of special note is the approval at the

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

May meeting of a new Master of/Magisteriate in Design (M.Des.) in the Department of Design and Computation Art of the Faculty of Fine Arts. This new program is unique in Montreal and Quebec and will offer an interdisciplinary, integrative and ecological approach to training future designers for

the workplace or for postgraduate and doctoral work in design research.

STUDENT PROTEST

At the April Senate meeting, students expressed their concerns in connection with the effects

of the academic implications of the ongoing student protest, seeking more support from the senior administration and also requesting more accommodation from their professors. Senior administrators responded that professors are working towards accommodating students who have missed classes and that the Provost and other senior administrators are working to accommodate

the students with late DISC notations and waiving certain fees associated with deferrals.

The discussion resulted in the adoption of two motions, 1) expressing Senate's grave concern

with the continuation of the student protests and the long-term consequences for all members of the university community and the government, urging dialogue and that all parties to set aside pre-conceived conditions and enter into discussions to bring back peaceful living to all of the citizens of Quebec, and that this motion be conveyed by the President on behalf of Senate to the

Premier of Quebec, and 2) that Deans and senior administration continue dialogue with student

representatives and chairs of academic units where the protest has most affected students in order

to work on a satisfactory conclusion to the semester.

At the May Senate meeting, several questions arose regarding the effect and implications of Bill

78 with respect to the preparation of courses for the Fall. The Provost outlined a variety of measures that could be envisaged not to prejudice the students coming from the affected CEGEPs and assured Senate that the interests of all students are respected and that the best transitional

measures will be put in place as required.

Further to questions about how students in the two Faculties most affected by the protests are

being dealt with, the Provost confirmed that, in keeping with the motion adopted by Senate at the

April meeting, the appropriate accommodations were being made, and he explained the measures

taken since that meeting.

Some Senators were disturbed by what they termed as repressive measures and punitive provisions contained in Bill 78 which was being contemporaneously debated by the National Assembly during

the May Senate meeting. However, there were diverging views on the appropriateness of adopting a

proposed motion calling for the President to transmit to Premier Charest a statement from Senate condemning Bill 78 for violating fundamental freedom of association, assembly and expression, and the motion was referred to Steering Committee for consideration once Bill 78 will have been

adopted by the National Assembly.

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

MEPIBERSHIP

The membership of Senate included 53 voting members and 6 non-voting members as follows:

VOTING MEMBERS

Ex-officio Frederick H. Lowy

President and Vice Chancellor

David Graham Provost and Vice-President, Academic Affairs

Graham Carr

nterim Vice-President, Research and Graduate Studies

Brian Lewis Dean, Faculty of Arts & Science

Robin Drew

Dean, Faculty of Engineering &

Computer Science

Catherine Wild Dean, Faculty of Fine Arts

Alan Hochstein nterim Dean, John Molson

School of Business

Paula Wood-Adams representing the Dean,

School of Graduate Studies

Noel Burke Dean, School of

Extended Learning

Gerald Beasley

University Librarian

Faculty of Arts and Science ason Camlot une Chaikelson osé Garrido ames Grant Norman Ingram Bradley Nelson Csaba Nikolenyi Maria Peluso Genevieve Rail Rosemary Reilly Frances Shaver William Sims

Rae Staseson

oanne Turnbull

Faculty of Engineering and Computer Science Ali Akgunduz

Mourad Debbabi Ferhat Khendek

M. Reza Soleymani

Ted Stathopoulos

Faculty of Fine Arts David Douglas Andrew Dutkewych Barbara Layne

Jason Lewis

John Molson School of Business

Linda Dyer

Gordon Leonard Michel Magnan Christopher Ross

Undergraduate Students Hasan Cheikhzen Sabrina D'Ambra Andy Filipowich Lex Gill Bilal Hamideh Melanie Hotchkiss amiey Kelly ichaela Manson yle McLoughlin

Gene Morrow

Daniel Shakibaian Chuck Wilson

Graduate Students Eric Martineau Holly Nazar

Mohammad Nurujjaman

Robert Sonin

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

ON-VOTING MEMBERS

Ex-officio Philippe Beauregard

Chief Communications Officer

Patrick Kelley Chief Financial Officer

Donald Boisvert Elected Speaker (Chair)

Terry Too Acting University Registrar

Marie Claire Morin

Vice-President, Advancement and

Alumni Relations

Bram Freedman

Vice-President, Institutional Relations &

Secretary-General

Roger Cété

Vice-President, Services

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011

= 2012

> AINIDIRES COPRMITTEES MEMBERSHIP

Academic Planning and Priorities Graham (Chair) Beasley Bergeron Burke Camlot Carr Filipowich Gheyara

im

elley Lowy McLoughlin

azar

Powlowski

Trueman

Tucker

Academic Programs Dyens (Chair) Barbieri Beasley

Blair

Burke Cheikhzen Hausfather brahim

Locke

Lowy

Miller

Mongerson Narayanan Salameh Shayan

Too Wood-Adams

Distinguished Professor Emeritus Graham (Chair) Ahmad

Carr

Kenneally Kersten

Lowy

Russell

Sims

Vo-Van

Finance Chaikelson (Chair) Bergeron Cross Esmail Kelley Lowy Shakibaian Sims Sonin Tucker Walker

Library Beasley (Chair) Beaudry Blanchet-Cohen Bober

Carr Filipowich Lowy MacDonald Novakovich Ottenwaelder Salameh Sinner Vahidov

Wang

Research Carr (Chair) Ahmad Bhabra Brown Carney Debbabi Graham Ikeda Lowy Morrow Mulligan Nurujjaman Piekny Radomsky

Rail Silverman

Wasson

Special Graduation Awards

Woodall (Chair) Ciampini

Garrido

Kelly

Lowy

Magonet

Mota

Shaver

Steering Lowy (Chair) Boisvert Carr Debbabi Douglas

Dutkewych Gill Graham Hamideh Magnan Nikolenyi Rail

Sonin

B. Gooen

Danielle Tessier Secretary of Senate September 14 , 2012

CONCORDIA UNIVERSITY SENATE ANNUAL REPORT 2011 —- 2012

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